Harbr Accounting Services endeavours to maintain the highest standards of confidentiality in dealing with client information and we adhere to the Personal Information and Electronic Documents Act (“PIPEDA”), a federal privacy law.
- Accountability – Harbr Accounting Services is responsible for the personal information we receive from our clients and we abide by the principles of PIPEDA in safeguarding that information in hard copy and computer documents. Our employees also understand and abide by these rules.
- Collection Purposes, Limitations on Collection, Use, Disclosure and Retention – Any and all identity, health, corporate and financial information is collected and kept solely for the purpose of providing advice and to ensure that any products or services you purchase through Harbr Accounting Services are provided quickly and correctly. In order to obtain products for you, we are required to confidentially convey your information to insurers through wholesale organizations. We only collect and retain information that helps us formulate advice and service the products you purchase through Harbr Accounting Services.
- Consent – The nature of our work means we must receive and retain a lot of personal information about our clients including health data, financial data and identity verification. We use this information to make judgments about your situation and to identify possible solutions to problems you might have. In becoming our client, and by signing this form, you agree to give us this information, allow us to share this information with relevant financial companies and intermediaries, and you allow us to retain your information in our paper and electronic files for as long as you wish Harbr Accounting Services to be your advisor or as long as we have a business or legal need to retain the information. Should your Harbr Accounting Services advisor retire, die or become incapacitated, you allow us to transfer your file information, including your personal information, to another agent or agency, to continue to service your needs. However, you have the right to choose a different agent if you wish. You also agree to receive electronic communications or Commercial Electronic Messages (CEMs) from Harbr Accounting Services. You may withdraw your consent at any time.
- Information Accuracy – We rely on receiving accurate information in order to make appropriate recommendations. You may review the personal information Harbr Accounting Services retains about you upon request. We may also update the information regularly in an effort to ensure we are making recommendations about your situation based on the correct information.
- Safeguards – All the written information we receive from you is either in secure filing cabinets or in password protected computer files. Any computer files stored off site are encrypted or locked. Old files that are discarded are shredded or otherwise completely destroyed. Our staff understands the sensitivity of this information and the importance of protecting it.